Administrative Coordinator

Are you passionate about supporting military service members, veterans, first responders, and their families? Do you thrive in a dynamic, mission-driven environment? If so, we want you on our team at Camp Resilience!

About Camp Resilience:
The Patriot Resilient Leader Institute, DBA, Camp Resilience leverages the scenic outdoors of the New Hampshire Lakes Region to enhance the physical, social, mental, and emotional well-being of military service members, veterans, first responders, and their families. Through outdoor experiential learning and life skills training, combined with peer-to-peer counseling, we empower participants to build resilience and foster well-being. Our mission is to prepare and encourage them to make a positive impact in their home communities throughout New England.

The Role:
As our Administrative Coordinator, you will be instrumental in the operations of Camp Resilience. Your organizational skills, technological savvy, and resourcefulness will be essential. Your pleasant and positive can-do attitude, along with clear communication skills, will be crucial in ensuring the smooth functioning of our team.  Reporting to the Executive Director you will provide logistical support for multi-day retreats and be responsible for all aspects of day-to-day office operations to include, but not limited to, office management bookkeeping, correspondence, records keeping, deadline monitoring and overall organizational calendar, digital platforms including some social media, and IT. 

Key Responsibilities Include:

• Handling all day-to-day office functions for the organization to include bank deposits, mail distribution, electronic and paper files, vehicle registration/inspection, and the purchasing and maintenance of supplies and equipment.
• Serving as primary contact for incoming phone calls and general e-mail correspondence.
• Maintaining and updating the website including all online application and inquiry forms.
• Supporting the Executive Director and Board President, as needed, including coordinating, attending, and taking monthly Board meeting minutes.
• Serving as primary contact to contract bookkeeper using Quick Books for the tracking and reporting of revenue and expenses.
• Creating project-based financial reports for each Camp Resilience retreat.
• Maintaining expense records and receipt files.
• Maintaining and utilizing Database for Retreat Participants & Volunteers
• Supporting the Program Coordinator with the successful execution of Retreats. This includes generating and distributing promotional materials and may include assisting with logistics, printed material and coordinating volunteer activities.
• Assisting the Development Director with social media postings, fundraising events, and mailings. 
• Maintaining the office in good order, creating and keeping an adequate supply of printed promotional materials and resale merchandise (hats, t-shirts, etc.) items inventoried and in stock. 

What You Bring:

• A minimum of 3 years of administrative experience, ideally in a non-profit setting with knowledge of Fund accounting for general bookkeeping purposes, using QuickBooks preferred.
• Expertise with Microsoft Office software, specifically Word, Excel, Power Point, Outlook and Access and Microsoft OneDrive cloud-based services. 
• Demonstrated proficiency with technology. Experience maintaining a website (WordPress), maintaining a Salesforce database, running queries, using Internet based applications, such as Zoom, Canva, social media (Facebook, Instagram, Twitter, LinkedIn), preferred. 
• Excellent organizational and communication (written and verbal) skills. 
• Ability to work independently, manage multiple tasks, prioritize projects, and be adaptable to changing situations. 
• Preferably a bachelor’s degree in a relevant field.
• Veterans and/or first responder direct or related experience.
• A valid driver’s license.

Why Join Us?
At Camp Resilience, you’ll contribute to a meaningful cause while being part of a supportive and dedicated team. Enjoy a flexible schedule, the opportunity to make a real impact, and the chance to connect with inspiring individuals from all walks of life.

Ready to Make a Difference?
If you're excited about supporting our heroes and helping them thrive, we want to hear from you! Apply now and join us in creating a lasting impact in the lives of those who serve and have served.