Staff Accountant II

PRIMARY PURPOSE:

Manages the daily cash and state & service contract invoicing and reporting functions, including invoice data entry. Also performs Accounting functions, such as journal entries and balance sheet reconciliations. In addition, assists in invoicing for grants and financial reporting. Serves as the backup to the Controller.

DESCRIPTION OF DUTIES & TASKS:

Under the general supervision of the Chief Financial Officer or Controller, has primary responsibility for the daily deposit and the state & service contract invoicing with some financial reporting duties as well. 

ESSENTIAL FUNCTIONS:

1. Daily Deposit

• Reconcile cash, checks and credit cards from cash bags received from sites
• Process checks and Cash Bags to create daily deposit
• Update Daily Cash Receipts spreadsheet
• Distribute payments/EFT information to Accounts Receivable Staff by Payer
• Balance Cash Receipts with Bank Transactions as part of Month End processes

2. Monthly State and Service Contract Invoicing

• Creates monthly or quarterly invoices in compliance with budgets for each state program and LRMHC service contracts as needed.
• Organizes, copies and scans all supporting documentation related to invoices
• Ensures all documentation meets Federal Auditing Standards
• Works with other LRMHC departments to obtain necessary documentation
• Provides monthly journal entries to staff accountant to record revenue
• Reviews balance sheet and alerts Controller of non-payment
• Works with Chief Financial Officer and Controller on state budgets and service contracts

3. Accounting

• Creates journal entries on a monthly basis (state and service contracts)
• Responsible for monitoring invoice receivables accounts monthly
• Monitor payments on monthly invoices
• Assists with annual budget process
• Assist with audit preparation

4. General

• Communicates regularly with other staff and departments as necessary.
• Assists the Controller and CFO with various projects as needed
• Ensure company fiscal policies are being adhered to
• Performs other duties as assigned.
• Attendance is an essential function of this position.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Individuals must possess knowledge, skill and ability or be able to explain and demonstrate that the individual can perform the primary functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities and possess the necessary physical requirements, with or without the aid of mechanical devices, to safely perform the primary functions of the job.

• The ability to bend legs at knee to come to rest on knee or knees.
• The ability to bend body downward and forward by bending leg or spine.
• The ability to extend hand(s) and arm(s) in any direction.
• The ability to express or exchange ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• The ability to receive detailed information through oral communication (e.g. in normal office setting).
• The ability to make substantial movements (motions) of wrists, hands, and/or fingers.
• The ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The ability to perform work that requires the preparation and analysis of accounting data through the use of a computer terminal.
• The ability to plan and perform diversified duties requiring extensive knowledge within the area of insurance and collection laws and the ability to use a wide range of procedures.  To exercise judgment in the analysis of facts and conditions regarding individual problems or transactions to determine what actions should be taken, within the limits of standard practice.

QUALIFICATIONS:

Education: Bachelor’s Degree in Accounting or related field with relevant experience.

Experience:

1. A minimum of three to five years of relevant experience.
2. Prior Accounting experience in a Health Care environment.
3. Experience in a managing workload within deadlines
4. Proficient in Word and Excel
5. Strong organizational and analytical skills with great attention to detail
6. Strong verbal and written communication skills

WORK SCHEDULE:

Work hours are Monday through Friday. After trial period, there is potential for a Hybrid option of no more than one to two days remote.

SALARY:

This is a full-time exempt position with annual compensation per Lakes Region Mental Health Center’s compensation policies.