Office Administrator and Mission Support

Moose Mountains Regional Greenways is a registered 501c3 nonprofit land trust operating in a nine town service region with its offices in Milton, NH. MMRG's mission is to conserve our local natural resources and landscapes while educating the public about the benefits of conservation and time spent outdoors. In addition to our land conservation projects, we host a variety of public educational events throughout the year. You may learn more about our organization at www.mmrgnh.org.

Join a small, dedicated and dynamic team as we continue to serve the conservation needs of our region! MMRG is seeking a part-time office administrator and mission support person at approximately 20 hours per week. This position will enjoy a flexible and partially remote schedule and receive Federal holidays and 2 weeks paid vacation time, annually. Additionally, they will join a small, close knit and fun staff team that shares a love of the outdoors and a dedication to our mission. 

The role of the Part Time Office Administrator and Mission Support person is essential to the core functions of the organization. Applicants should have excellent time management and organizational skills and experience with core administrative functions. This position enjoys a varied list of work responsibilities, opportunities to engage as a team member and to follow or develop interests and skills within the organization in support of our mission-driven work. 

Administrative Responsibilities

• Receiving mail
• Making bank deposits
• Data entry of donations, invoices and other expenses
• Managing CRM database (little green light)
• Running basic reports from QuickBooks online
• Basic changes and updates to the website
• Basic member communication (e-mail)
• Donor thank you cards
• Coordinating print mailings
• Digital/physical filing or processing/communication– invoices, reports, closing documents, insurance claims etc.
• Answering phone calls and messages
• Maintaining organizational e-mail account and answering or directing inquiries
• Office/Facilities management– communication with landlord, ordering supplies
• Benefits management (i.e., coordinating health insurance contracts, hiring paperwork, benefits enrollment, tracking vacation time etc.)

Mission Support

• Managing events registration and logistics for 8-12 events/yr, including the annual meeting, volunteer appreciation and festival
• Volunteer coordination of MVPs or volunteer stewards to support events or other needs
• Providing in-person events support, as needed (at least 4-6x year)
• Attending special events committee meetings (or possible other committee meetings) as staff liaison
• Assisting with project management in service of property stewardship or active land projects (coordinating contractors, getting quotes, ordering supplies, coordinating volunteers)

Opportunities for Growth

Successful candidates have the opportunity to grow their skills, experience, responsibilities and employment with the organization. Particularly, applicants with an interest in events coordination and programming or in conservation property management and stewardship are welcome and encouraged to apply.

Required Skills:

• Basic knowledge of QuickBooks, G-Suite, Excel

• Administrative/Office Management experience (nonprofit experience preferred)

• Strong written and verbal communication skills

• Strong organizational/time management skills

• A friendly and welcoming personality

Preferred Skills and Experience

• Outdoor skills, including outdoor physical labor like landscaping or construction
• Hiking experience and enthusiasm for the outdoors
• Stewardship and monitoring experience
• Real Estate or Property Management 
• Experience with LGL, MailChimp, WordPress, Adobe Suite, Canva, Lucidpress/Marq
• Grant identification or writing experience