Finance Director

Reports to: Executive Director

FLSA Classification: Exempt

Schedule: 40 hours per week, Monday through Friday; some evenings and weekends may be required depending on business need

Primary Work Location: Dover, New Hampshire; some hybrid opportunity available 

About the organization:

Great Bay Services was founded in 1954 by families who had a child born with a disability. When the families were told by doctors to sign over guardianship and send their child to a state institution, the parents responded with passion, ferocity, and commitment which established what we now know, 70 years later, as Great Bay Services. Serving over 200 families from Hampton, New Hampshire to Portland, Maine, Great Bay Services empowers adults with intellectual disabilities, developmental disabilities, and autism to fulfill their lives’ potential as valued members of the communities we serve.

Our small, yet mighty, organization employs over 50 staff between our Dover, New Hampshire and Sanford, Maine locations.

Benefits: 

• Health, Dental & Vision insurance
• Employer paid long-term disability & life insurance
• Weekly pay
• 403b
• Flexible Schedule
• Paid Time Off
• Paid Holidays
• Professional Growth & Development opportunities
• Ancillary benefits such as short-term disability, life insurance, and supplemental dental
• Monthly treats to celebrate employee milestones!

Overview:

The Finance Director is a full-time position responsible for managing all financial aspects of Great Bay Services, including budgeting, financial reporting, cash flow management, audit preparation, and accounts payable & receivable. The Finance Director will assist with human resources-related activities such as benefits administration and payroll. The Finance Director supervises a small team, including the Accounts Receivable Specialist and Accounts Payable & Payroll Specialist. 

Essential Duties and Responsibilities:

• General Financial Oversight
  • Ensure compliance with Generally Accepted Accounting Principles (GAAP) and nonprofit financial regulations
  • Manage accounting control systems and internal audits to ensure accurate and timely financial reporting
  • Monitor changes in legal, regulatory, and administrative environments, proposing changes in procedures as needed for compliance and operational efficiency  
  • Prepare all necessary documents for tax filings (e.g. IRS Form 990, state filings)
  • Manage the agency’s liability insurance program, conducting ongoing risk analysis
• Participation in the Senior Lead Team
  • Support the Senior Leadership Team in achieving organizational goals by prioritizing activities and providing financial insights for decision-making
  • Represent the organization’s financial interests in meetings, addressing matters related to programs, staffing, strategic planning, and mission advancement
  • Provide regular financial reporting to facilitate discussions with the Senior Leadership Team
• Accounts Payable & Accounts Receivable
  • Oversee the day-to-day accounting and financial operations, including accounts payable, accounts receivable, and bookkeeping
  • Oversee Medicaid billing process
• Payroll
  • Oversee payroll-related activities ensuring compliance with state and federal regulations
  • Process weekly, timely, and accurate payroll for all GBS locations
  • Process supplemental payments, e.g. mileage
• Compensation & Benefits
  • Assist Human Resources in the administration of compensation programs, including pay structure adjustments
• Leadership & Supervision
  • Guide and coach all direct reports
  • Foster a positive and collaborative team culture through coaching, mentoring, and professional development opportunities for staff
  • Ensure clear communication and coordination across all programs, direct reports, and with other departments within the organization
  • Conduct regular performance evaluations for direct reports and assist with problem-solving and conflict resolution when necessary
• Budgeting
  • Oversee the preparation and monitoring of organization’s annual budget and budget forecast(s)
  • Draft budget proposals for grants as identified by the Executive Director
  • Lead negotiations and prepare budget updates for New Hampshire Medicaid recipients and Area Agencies.
• Financial Reporting
  • Prepare monthly & quarterly financial reporting for various stakeholders including The Board of Trustees, Board Committees, Executive Director, Senior Leadership Team, and Program Managers
  • Ensure compliance with all contract- and grant-related financial reporting requirements in a timely manner
  • Respond to regulatory agency requests such as NH DOT, NH Lottery, US Census and area agencies
• Monthly Reconciliations & Controls
  • Review bank & investment statement reconciliations and submit reports to the Executive Director on a monthly basis. Back-up reviewer is Board Treasurer
  • Provide monthly cash flow statements to the Executive Director and Board Treasurer
• Cash flow management
  • Oversee banking activities and manage cash flow to ensure the agency’s financial needs are met
• Audit Preparation
  • Serve as the agency’s primary liaison with the independent auditor to ensure the annual audit is completed smoothly and in a timely manner

• Other duties as assigned by the Executive Director  

  Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field
• Minimum of 5-7 years of experience in financial management, with at least 3-5 years in a leadership role, preferably within a nonprofit organization
• Experience and knowledge of payroll compliance, reporting, and processing, familiarity with ADP Workforce Now a plus
• Proficient in accounting software (e.g. Quickbooks) and Microsoft Office Suite
• Experience in an Area Agency OR managing Medicaid / Government Funding is a plus
• Strong knowledge of nonprofit financial regulations (GAAP)
• Proven ability to communicate complex financial information clearly to both financial and non-financial stakeholders
• Ability to handle sensitive information with discretion and professionalism
• Exceptional attention to detail, analytical skills, and problem-solving abilities
• Must be highly ethical, self-motivated, and reliable
• Must be able to work effectively with internal and external stakeholders
• Communicate effectively both verbally and in writing
• Passion for the nonprofit sector and commitment to the mission of Great Bay Services
• Must pass a routine criminal background check and complete regular credit checks

 Please include a cover letter with your resume.