Finance Associate

FINANCE ASSOCIATE JOB DESCRIPTION

P OSITION RESPONSIBILITIES

The Finance Associate will assist in managing the financial and administrative functions in the Finance Department. These functions include accounts payable (AP), accounts receivable (AR), budget and grant management, year-end audit, and human resources (HR) support.  This is a full-time position and will report directly to the Finance Director.

P RINCIPAL DUTIES

FINANCIAL MANAGEMENT
●              Prepare Payroll for review and approval, submit updates to payroll processing company such as salary changes and other pertinent HR info including benefit deductions.
●    Assist with the Accounts Payable process
o    Record all vendor invoices in the accounting system in a timely manner.
o    Review vendor statements and answer any vendor inquiries
o    Maintain W-9 documentation for independent contractors
o    Prepare year end 1099’s for Vendors
●    Assist with the Accounts Receivable process
o    Ensure Accounts Receivable report is updated and manage collection of aging
items
●    Month-end process
o    Assist in reconciling LGL to the GL with the Finance Director
o    Perform a physical inventory of gift cards for clients
BUDGET/GRANT MANAGEMENT
•    Coordinate town funding requests and applications. 
•    Maintain computer and hard copy files for Town grant requests
•    Retrieve and prepare statistical information for town funding requirements.
•    Assist Finance Director with annual fiscal audit.
•    Assist Finance Director with filing and maintenance of grant records.
AUDIT SUPPORT

●    Assist with vendor and cash receipts files and support documentation during annual financial statement audits
●    Assist with the annual audit process

GIFT CARD PROCESSING & MANAGEMENT

•    Distribute Gift Cards to department managers of Client Services
•    Preform monthly reconciliation of gift cards
•    Provide support with reconciliation with the Finance Director

HR SUPPORT

        Assist managers & Directors with onboarding documentation of new staff
•        Act as backup in maintaining employee electronic, paper, and payroll platform files, to the Finance Department.
•    Respond to authorized payroll inquiries including worker's compensation, self audits and mortgage company verifications of employment when needed.

OTHER:
•    Assist in special projects and assignments as required for the effective operation of the agency.

QUALIFICATIONS:

●    A bachelor’s degree in accounting.
●    Must have comprehensive understanding and experience performing full payroll functions.
●    Minimum of two years’ financial management experience including accounts payable, accounts receivable, and maintenance of various supporting schedules
●    Experience in developing and managing organizational and grant budgets, including experience tracking of indirect cost rates on grants.
●    Detailed knowledge of and experience working with QuickBooks accounting software
●    Demonstrated proficiency in Microsoft Excel with intermediate to expert level as well as Microsoft Word and Outlook 
●    Ability to work effectively as part of a small office team
•    Detail-oriented, with excellent organizational skills, including the ability to follow through on projects
•    Must be flexible and able to interact well and positively with people of diverse backgrounds.
●    Ability to take direction, work independently and as part of a team, and be self-motivated.
●    Keen analytical and problem-solving skills
●    Desired - knowledge of nonprofit expense tracking and payment processing and, with training, an awareness of how these practices affect variance analysis and budgeting

Valid driver’s license and proof of auto insurance required. Completion of Criminal and Driver’s Record Check required for hire.

From Haven’s inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All of our employees’ points of view are key to our success, and inclusion is everyone's responsibility. Diversity, Equity, and Inclusion relate to and are inextricably linked with all aspects of HAVEN’s mission to end violence and change lives and how we aim to do this vital work.  A commitment to issues of DEI positions HAVEN to improve the quality of the experience for our staff, volunteers, clients and community.

STATUS OF POSITION
EXEMPT SALARY‐ BASED ON 40 HOURS PER WEEK –Benefits Eligible
LEVEL: Associate
REPORTS TO: Finance Director
SALARY: $48,000 per year