Executive Administrator to the CEO
About the Organization
As an equal opportunity employer, The Granite YMCA is committed to diversity and inclusion. The Granite YMCA is a thriving $23M association with eight branches—located throughout New Hampshire. The association started in 1854 with its first branch, the YMCA of Downtown Manchester, which offered programs for millworkers in the city. The Y has grown dramatically in both presence and impact in the last three decades. The association is particularly strong in child care and camping with eight major facilities, and in outreach programs with a history of serving at-risk youth within its regional footprint.
Information Sites:
- The Granite YMCA: www.graniteymca.org
The Granite YMCA Association Facts:
- Mission Statement: The Granite YMCA creates a community where all are welcome and builds a healthy spirit, mind and body based on the values of caring, honesty, respect and responsibility.
- At the Y, we strive to create opportunities for individuals to enhance both their personal lives and the well-being of their communities. Focusing on Youth Development, Family Strengthening, Healthy Living, and Social Responsibility.
- Staff: 127 full-time, 543 part-time growing to 600+ in summer.
- Volunteer Leadership: 24 Board of Directors and 70 Branch Advisory Board Members.
- 1300 additional volunteers engage annually to help the Y achieve its mission.
- Membership: The YMCA at all of its branches has over 12,000 facility members and over 4,000 program members.
- Finances/Reserves: Annual operating budget: $23M.
- Annual Fundraising Campaign: Raised in 2023 $392,470.
- Total Community Benefit: Provided $1.508M in financial assistance serving 12,286 individuals and families who received financial aid and/or free services in 2023.
About the Job
This position supports the work of The Granite YMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Executive Administrator supports the Chief Executive Officer and the Board of Directors Leadership in the oversight of The Granite YMCA Management and Organization By-Laws.
This is an in-office position, based out of our YMCA Association Office in downtown Manchester, NH.
Responsibilities:
- Manage the daily operations of the Executive Office, such as sort and prioritize all incoming mail and messages including information and meeting requests
- Maintain favorable relations with staff and contacts
- Maintain and organize filing systems and represent the office in the CEO’s absence
- Support the CEO’s activities, such as Calendar management (MS Outlook), travel arrangements and coordination of internal and external meetings
- Coordinate communication between the CEO and Board, officers and staff
- Serve as key contact to Chief Volunteer Officer and Board of Directors
- Manage Board relations including collect feedback, maintain files and current records, plan meetings, packet production and distribution, and keep meeting minutes
- Maintain up-to-date Board of Directors SharePoint site, including monthly Board, Board Committee and Branch Advisory Board packets, rosters, schedules and meeting minutes
- Co-facilitate and support training of board volunteers use of SharePoint Board site
- Support the annual Board orientation and onboarding process with the CEO and CVO
- Assist CEO in Senior Management Team Supervisory meeting schedules and the organization of staff retreats and CEO led team meetings.
- Coordinates the CEO’s office and Board of Director’s budget preparation, management and PO processing
Qualifications:
- Advanced computer skills, including intimate knowledge of Microsoft Office products
- Familiar with online software systems and LinkedIn
- Thrive in a fast-paced environment, take initiative and have a proactive and collaborative approach to working with colleagues
- Have excellent attention to detail and strong written and oral communication skills
- Highly organized with creating and maintaining organized systems
- Experience leading long-term projects with a variety of partners and multiple outcomes
- Minimum of five years or comparable experience in a similar level position
- YMCA or non-profit experience as a staff member also preferred
- Ability to develop positive, authentic relationships with people from different backgrounds
- Commitment to inclusion and compliance with the Americans with Disabilities Act (ADA)
This is a full-time salaried position, with a comprehensive benefits package including:
- Generous paid vacation time (4 weeks paid time off & 6 Holidays to start that accrues with tenure)
- 50% discount on Childcare, Summer Day Camp, and Overnight Camp services
- After qualifying, 8% employer contribution to YMCA retirement fund
- Tuition discounts to some NH and online schools
- Paid professional development opportunities
- Medical, Dental and Vision Insurance
- Free Family YMCA Membership
- Discounts on Y Programs