Director of Finance and Operations

Beaver Brook Association (BBA) is a privately held non-profit, founded in 1964 with a mission to promote the understanding of interrelationships in the natural world and to encourage the conservation of natural resources through education and land stewardship. BBA is seeking a dedicated and passionate Finance and Operations Director who will support the organization to achieve its mission by ensuring the smooth operation and financial sustainability of the organization. This leadership role is responsible for overseeing financial management, human resources, facilities, and general operations. Working closely with the Executive Director and leadership team, the Finance and Operations Director will help drive organizational strategy while ensuring compliance with policies, procedures, and regulations.

Key Responsibilities:

Finance:

• Lead the organization’s financial planning and budgeting process; develop annual budgets in collaboration with the Executive Director and program leads.
• Manage day-to-day accounting operations, including accounts payable, receivables, payroll, and general ledger.
• Oversee the preparation and presentation of monthly, quarterly, and annual financial reports for the Executive Director and Board of Directors.
• Ensure compliance with non-profit accounting standards and coordinate annual audits and tax filings (e.g., IRS Form 990).
• Monitor cash flow, investments, and reserve funds to ensure financial stability and sustainability.
• Implement and enforce financial policies, procedures, and internal controls to safeguard assets.

Operations & Facilities:

• Oversee the maintenance, safety, and efficient operations of the organization’s facilities, including scheduling repairs, negotiating vendor contracts, and ensuring compliance with building and safety codes.
• Manage IT and administrative functions, ensuring technology and infrastructure meet the organization’s needs.
• Develop and implement office policies and procedures to improve operational efficiency.
• Serve as the point person for insurance policies, including general liability, property, and workers' compensation.

Employee Benefits

• Oversee employee benefits administration, including health insurance, retirement plans, and paid time off.
• Understanding of employment laws and organizational policies, maintaining accurate and confidential personnel records.

Compliance & Risk Management:

• Ensure compliance with all relevant state and federal regulations, including labor laws, financial reporting requirements, and nonprofit governance.
• Manage the organization's risk management practices, including the development of emergency preparedness plans and mitigation strategies.
• Support the Executive Director in working with the Board of Directors to ensure sound governance and financial oversight.

Other Responsibilities:

• Collaborate with the leadership team to support strategic planning and decision-making processes.
• Assist in grant budgeting and reporting, ensuring compliance with funder requirements.
• Provide financial reports and updates at board meetings and serve as a staff liaison to the finance committee.
• Lead special projects as directed by the Executive Director, contributing to long-term organizational goals.

Qualifications:

• Bachelor's degree in finance, accounting, business administration, or related field (Master’s preferred).
• At least 5-7 years of experience in nonprofit finance and operations management.
• Strong knowledge of nonprofit accounting practices, including GAAP and familiarity with accounting software (e.g., QuickBooks).
• Demonstrated experience with financial reporting, budget preparation, and cash flow management.
• Knowledge of HR practices, employment law, and experience with benefits administration.
• Excellent organizational, leadership, and communication skills.
• Ability to work collaboratively across teams and with external partners (e.g., auditors, vendors, legal counsel).
• High attention to detail and strong analytical and problem-solving skills.

Working Conditions:

• The role is primarily based in an office environment, with occasional travel to local events.
• Some evening or weekend work may be required, particularly during budget preparation or major events.

BBA is an equal-opportunity employer and welcomes applications from all qualified individuals. We celebrate diversity and are committed to creating an inclusive environment for all employees.