Administrative Assistant

Position: Administrative Assistant 

Reports To: Executive Director 

Location: Jewish Federation of New Hampshire Office - Bedford, NH 

Part Time (24 hours per week) On-site only 

Mission Statement: The Jewish Federation of New Hampshire (JFNH) is a statewide organization that connects and engages the wider Jewish community of New Hampshire through meaningful local, regional, and statewide activities. JFNH advocates for the interests of the Jewish community locally and in Israel, raises and allocates resources to enable a thriving and safe Jewish New Hampshire, and partners with the state’s synagogues to enhance and expand Jewish life throughout the state. 

Position Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the Administrative Assistant you will play a crucial role in supporting the day-to day operations of JFNH. This position offers a unique opportunity to make a meaningful contribution to our organization by ensuring the smooth functioning of our administrative processes. 

Responsibilities: 

• Manage and maintain office operations, including scheduling, correspondence, and office supplies 

• Provide administrative support to staff and board members 

• Assist coordinating events, meetings, and workshops 

• Maintain and update records, databases, and filing systems 

• Handle incoming phone calls and emails, directing them to the appropriate individuals. 

• Prepare documents, reports, and presentations as needed 

• Perform other administrative tasks as assigned 

• Manage the front-desk and reception areas, serving as the first point of contact for guests and vendors 

• Keep the office clean, stocked, and organized, especially the kitchen, storage closets, and communal areas 

• Create bi-weekly community e-Blasts and other emails as needed 

Qualifications: 

• High school diploma or equivalent 

• Proven experience in administrative roles 

• Proficiency in Microsoft Office Suite and other relevant software with an emphasis of use of Nonprofit CRM tools (training provided for the right candidate) 

• Experience with Social Media marketing and communication a plus 

• Excellent communication and interpersonal skills 

• Detail-oriented and capable of maintaining confidentiality 

• Able to multitask and work independently 

• Professional dress and image 

• Enthusiastically promotes the mission, vision, and values of the organization 

• High attention to detail and accuracy while meeting deadlines